Pre Event Marketing and Engagement Tools

August 5, 2019


Internet video is widely used in society, is growing rapidly and has great opportunities for use in the events industry. Videos can engage viewers, can increase retention of content, are accessible via many devices, and can be easily shared via social media channels. The use of videos can improve your search engine rankings and video email marketing has fully trackable and higher click-through rates compared to traditional marketing methods. The costs to produce and distribute video from point of inception to delivery have reduced dramatically.

As events are visual, the visual nature video is a natural alternative to help market and extend the reach of events. Videos can be used before, during and after the event to convey the message and to improve attendance at future events.

  • Hours of video uploaded to YouTube every minute: 60
  • Number of videos viewed on YouTube everyday: 4 billion
  • Number of unique visits to YouTube every month: 800 million
  • Total number of hours of video watched on YouTube each month: 3 billion
  • Total number of views YouTube had in 2011: 1 trillion

Email Marketing

This is certainly not new media but in my mind it still represents the most powerful engagement tool for marketing your events. When used properly of course. To date, no other marketing tool proves to be as effective as a well planned and executed email marketing campaign to boost attendee registrations and recognise sponsors. Email is a powerful way of interacting with clients, potential delegates, sponsors and exhibitors; generating interest in your event.

Social Networks

Twitter, Facebook, Linkedin, YouTube, Foursquare, Flickr. All of these can be used to listen to, share with and engage your audience when marketing your events. You just have to be prepared to listen and not heavily moderate your conversations.

Native Apps

Having a conference app that is native to the iPad takes advantage of the faster syncing capability, the enhanced graphics and the larger screen size. Going native also allows the ability to seamlessly use other applications, such as email, calendar, camera, alerts etc., as part of the event app.

A good native event app will provide features that support and enhance the event experience for all stakeholders including attendees, sponsors, exhibitors, speakers, local venues, restaurants, accommodation providers and of course the event manager. Native Event apps are rapidly becoming the tool of choice and can deliver content and engage your audience well beyond the walls of the event.

Audience polling

Audience polling devices are a great way of stimulating attendee interaction and finding out what they are thinking. However, traditional keypads can be beyond the budget for many events (from $3-12/person/day). Event App based polling/survey systems, are rapidly evolving and very soon will be the polling system of choice for all events.


Traditional surveys methods are problematic. Paper surveys are inefficient in tallying and end in landfills. Web surveys often are captured days after the event when impressions are cold often resulting a low response rate. Alternatively, mobile event app survey tools are low-cost, low in environmental impact, efficient in data collection and capture the data while the impressions are fresh.

Lead retrieval

There are a few apps in the market that offer lead retrieval for exhibitors such as DUB – Mobile Business Card Networking and iLeads but this requires deploying additional apps at your event. Quality event apps will incorporate lead retrieval systems either through QR code scanning or NFC (Near Field Communication).

The rapid development and deployment of technology in our social and event lives has presented many opportunities to us as individuals and as event organisations. It is important for us all that we learn to change and adapt to NEW technology quickly in order to make technology our slave and not our master.

Don’t be afraid to exploit technology through well planned event campaigns and you will be delighted with the results. Event Technology can and does add true value to the planning, marketing and participation phases of your events.

What an exciting future we have ahead.

About the author: Darren Edwards

Darren Edwards is the founder of Invisage Creative Services in Australia. With more than 20 years’ experience and knowledge in the meetings and events industry, Darren continues to drive innovation and creativity in events and the way they are delivered and received.

About Invisage Creative Services |

Invisage Creative Services has been providing creative and technology products to the meetings and business events industry since 1993. Their vision is to connect people and to perfect the event experience by delivering creative, engaging, and collaborative technology solutions for meetings, conventions and tradeshows around the world. Core products include mobile event apps, collaborative technologies, virtual and hybrid events, email marketing, cloud based solutions, website development and graphic design.